Excel File Layout Instructions


You can download our Excel template to assist you in creating your files.

Note: The first row showing the field names are optional. Each row in the excel file contains all required information for a single newhire.

Field Employee First Name Employee Middle Name Employee Last Name Employee SSN# Employee Address Line 1 Employee Address Line 2 Employee Address Line 3 Employee City Employee State Employee Zip Code Employee Date of Birth Employee Date of Hire Employee State of Hire Employee Independent Contractor (IC) Employer FEIN Employer Name Employer Address Line 1 Employer Address Line 2 Employer Address Line 3 Employer City Employer State Employer Zip Code Employer Contact Name Employer Phone Number
Description At least one character, no special characters. If non-blank must be at least one character, no special characters. At least one character, no special characters except hyphen. As reported by employee. No dashes At least two characters Spaces if unused. Spaces if unused. At least two characters, no special characters except hyphen. Valid state or territory abbreviation. U.S. 5 digit zip code If present, numeric. Format - MMDDYYYY Numeric. Format - MMDDYYYY Valid state or territory abbreviation. "Y" if independent contractor. "N" if not a contractor. Federal Employer Identification Number (no hyphens). Use the same FEIN for which listed employee(s) quarterly wages will be reported under. If you have questions, please contact our Registry. At least two characters At least two characters Blank if unused. Blank if unused. At least two characters Valid state or territory abbreviation. U.S. 5 digit zip code Employer contact name. Employer contact ten-digit phone number including area code (no hyphens or parentheses).
Type Char Char Char Numeric Char Char Char Char Char Char Numeric Numeric Char Char Numeric Char Char Char Char Char Char Numeric Char Numeric
Status Required Optional Required Required Required Optional Optional Required Required Required Optional Required Optional Required Required Required Required Optional Optional Required Required Required Optional Optional

Minnesota New Hire Reporting Center
PO Box 467
Norwell, MA 02061
Phone (800) 672-4473
Fax (800) 692-4473
© 2024 Minnesota New Hire Reporting Center.
Stellarware operates the Minnesota New Hire Reporting Center under contract with State of Minnesota.