Delimited File Format Instructions

Files can be submitted in either Tab or Comma Delimited format. Tab or Comma Delimited files must include all of the following fields, in the order listed.

Each field may be enclosed by double-quotes. Each record line of the file should represent one record.

You can download our CSV Template or Tab-Delimited Template to assist you in creating your files.

Field Type Status Comments
Employee First Name Alpha Required Left justify
Employee Middle Name Alpha Optional Left justify. Space if unknown
Employee Last Name Alpha Required Left justify
Employee SSN # Numeric Required Must be 9 digits
Employee Address Line 1 Alphanumeric Required Left justify
Employee Address Line 2 Alphanumeric Optional Left justify. Spaces if unused
Employee Address Line 3 Alphanumeric Optional Left justify. Spaces if unused
Employee City Alpha Required Left justify
Employee State Alpha Required Required if domestic address. Spaces if international address
Employee Zip Code Numeric Required Required if domestic address. Spaces if international address
Employee Date of Birth Numeric Optional MMDDYYYY. Must be a valid date
Employee Date of Hire Numeric Required MMDDYYYY. Must be a valid date. Employee's first day of work
Employee State of Hire Alpha Optional Standard postal abbreviation
Employee Independent Contractor (IC) Alpha Optional "Y" if independent contractor. "N" if not a contractor.
Employer FEIN Alphanumeric Required Federal Employer Identification Number. Must be 9 digits; include leading zeroes.
Employer Name Alphanumeric Required Left Justify
Employer Address Line 1 Alphanumeric Required Employer address. Left justify
Employer Address Line 2 Alphanumeric Optional Left justify if present. Spaces if unused.
Employer Address Line 3 Alphanumeric Optional Left justify if present. Spaces if unused.
Employer City Alpha Required Left justify
Employer State Alpha Required Required if domestic address. Spaces if international address
Employer Zip Code Numeric Required This must contain a 5-digit or 9-digit number. No dashes.
Employer Contact Name Alpha Optional
Phone Number of Contact Person Numeric Optional Must be in a format with area code first then number. This field must have numbers only. (no hyphens or parentheses).
Minnesota New Hire Reporting Center
PO Box 467
Norwell, MA 02061
Phone (800) 672-4473
Fax (800) 692-4473
© 2024 Minnesota New Hire Reporting Center.
Stellarware operates the Minnesota New Hire Reporting Center under contract with State of Minnesota.